It's no secret that e-learning allows you to reduce your training costs even when you are part of a Blended Learning project. Among them, the costs related to the trainer, their breakdown and the absence of logistical costs.
It is very common to hear that one of the great advantages of e-learning is to reduce training costs compared to face-to-face training. But do you really know why? And how, upstream, can you optimise your training expenditure? We offer you some ideas!
A training project takes time: take it! And don't forget that it is a real investment that will benefit you and your learners later on.
What are the changes for training costs?
The absence of logistical costs
Face-to-face meetings require transport costs as well as room reservations, which represent a very significant cost, in addition to significant planning constraints. E-learning is exempt from these costs since learners can follow their training from home, without being gathered in the same room.
They are also smaller compared to face-to-face. Moreover, e-learning does not always require a trainer, it depends on structures and sectors.
On the other hand, it is not because certain costs are reduced or even abolished that they are not replaced by others of their own! The development of the LMS platform is the keystone for any successful digital training. Don't forget that the technical specifications that are developed require a lot of time on the developer's side, which may explain the higher or lower prices.
Rapid gain in productivity
It is not easy to measure the real effectiveness of a training course. However, KPIs are becoming more and more numerous and accurate, and analytical reports allow administrators to have a more informed view of each learner's progress.
Indeed, digital technology makes it possible to train many more learners in a simple and quick way, since the platforms can accommodate a very large number of learners without altering the quality of the training. Applied to face-to-face training, this would take on the air of a totally impersonal lecture. This is one of the great advantages of digital technology: being able to train a large number of people, while retaining a degree of personalisation depending on the platform. The content or follow-up of the training can thus be better targeted to the learner, unlike a face-to-face session.
The breakdown of training costs
In fact, the costs depend on the tool, its functionalities and your needs! If you want to both host and produce your content for example, it will obviously cost you more than if you decide to create your training courses. It also depends on whether you want to keep some of your content face-to-face (blended learning), gamify your content, and diversify your formats (mobile etc.). In short, you will need to ask yourself the right questions beforehand so that you can choose the tool(s) that best suit you.
How can I optimise my training costs beforehand?
Start by establishing your e-learning training objectives in concrete terms
Here is a non-exhaustive list of questions you may want to ask yourself first:
- How many learners do I need to train?
- What is the typology of my learners? (their age, their digital habits, their level...)
- Will I need a third party to create my content or can I provide it myself?
- If not, what kind of content do I need? (formats, gamified content or not, duration...)
- Over how long would the training(s) take place and what would be the objectives?
Establish your training budget while remaining flexible
It is important to plan and think carefully about the budget you have for your training tools. Always think about investment: of course, you generate costs, but in return, these trainings aim to increase the skills of your learners and therefore ultimately increase the productivity and expertise of your business whatever it is. Why remain flexible? Because unpredictable costs may arise along the way, wherever the solution that best suits you may be slightly above your initial budget.
Make your benchmark and compare
Based on your needs identified above, look at and analyze all the tools that might be right for you. Favour direct exchanges and do not hesitate to express your needs and doubts clearly. Take the time to test and have the tools tested in order to make the best decision for you, and give priority to good support throughout your collaboration.
A training project needs time: take it! And don't forget that it is a real investment that will benefit you and your learners afterwards.